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Customer Service - Salt Cay
A redhotactive development programme.

The Salt Cay development programme explores key issues relating to customer service and how to consult with internal and external customers in order to provide a customer first service, which is relevant and appropriate to the customer.

The programme also explores how everyone in a customer service environment can maintain a positive approach to any customer transaction, through engaging with the customer, making a customer’s or a colleague’s day and being ‘outstanding’ rather than ordinary.
 
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  • The Problem
  • The Solution
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A County Council was implementing training and workshops to support a key Strategic Objective to improve all aspects of customer service within the organisation. Significant amounts of training had already been delivered to the Council’s new and existing staff, however, there was a requirement to revisit this for those who hadn't attended courses in the past.

It was also felt that a repeat of the current course, even in a revised style, would not have had any significant impact particularly because some were interpreting this as they were ‘not doing their jobs correctly’.

Staff were also having difficulty with the ‘customer’ concept due to their perception that ‘customers’ weren't using the Councils services by choice but of necessity.

The solution was a custom designed redhotactive development programme called Salt Cay. This was purposely designed to bring to the surface the following:

  • The need to consult with a customer / colleague on their preferred solutions to problems and not to be too quick to make decisions, which may or may not be appropriate
  • The importance of engaging with people and listening carefully to the detail surrounding their situation and the impact that it is having for them
  • The importance of working together as a united team to address service issues and concerns
  • For individuals to be aware of their attitude and the impact it has on other people and the outcomes of situations
  • The need to be creative, have fun and maintain high energy levels
  • The need to remain customer focussed regardless of the internal situation
  • The value of team work and the importance of having fun whilst you achieve
  • Skills to deal with customer complaints and concerns

Salt Cay involves a scenario where a group of holiday makers have flown to the Caribbean island of Salt Cay, only to learn they have no accommodation.

The scenario detail is amazing, designed to mirror real life and the expectations of a broad range of different customers. Between the disappointed holiday makers and the travel agent representatives, the participants have to work out how they will maintain customer satisfaction and deliver what was promised.

This excellent learning activity came complete with facilitators in holiday shirts and a range of props and focused attention on the following:

  • Customer concerns are all different
  • Meeting customer expectations
  • Dealing with the unexpected
  • Communication skills
  • Keeping customers and others in the service loop informed
  • Handling customers’ complaints and dissatisfaction
  • Providing solutions without a drama
  • Working as a team to provide creative solutions to problems
  • Thinking out of the box to deliver good service

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